Joining a new team or division as an administrator can be complex and difficult. Personalities range across specialties, organizational/filing strategies (if they exist) are often vastly different, management styles are unique to each director, and institutional knowledge takes time to learn. Here are a few simple and easy ways to orient yourself to a new team as an administrator:
Did your orientation cover the following?:
- Team members’ histories
- Shared drives and files
- Mail, shipping, and FedEx procedures
- Team’s communication strategy, fax and phone systems
- Travel policies
- Major conferences and classes for the specialty
- Inquire about the CME and competency requirements for the specialty
- Physical office space, is there a blueprint available?
- Office hours and personal schedules
- Parking availability
- Recurring meetings, events and their purpose
- Current and proposed grants, projects, and programs
- Staffing, research effort reported
- Publications, eLibrary, Endnote citations libary
- Vendors, ordering, services
- Website
- Outlook distribution groups
- Conference rooms
- Budgeting, expense and purchasing authorizations
- Team social events
- Timecards, HR, talent management
- Strategic initiatives
- Long-term storage facilities
- Office supplies
- IP, patents, licenses
- Manuscripts in development
- Policies, procedures
- Administrative support staff
- REDCap, survey/software access
- Legal contracts
- Marketing, branding strategy
- Data storage
- Collaborations, contracts
- Business cards, letterhead, signature, communications
- Personnel delegation chain
- Databases
- Philanthropy relationships
- Downtime procedures
Article publié pour la première fois le 25/01/2021
